Opening

Michael opened the meeting by welcoming the 45 members who attended and acknowledged the apologies sent by 20 members. He then reminded everyone that, although he will remain a Trustee he is not standing for re-election as Chairman & Club Secretary.

COVID-19

Past 18 months have been most unusual because of the pandemic. Safety of our members has been a main priority so we have adhered to HMG’s regulations as closely as possible.

Finances

Examined 2020-21 accounts were reviewed.

COVID-19 had an adverse impact on subscription income,   entertainment & catering, open days and marketing initiatives. Grants of c£30K allowed us to cover this loss of income and also make some improvements.

Current status of accounts for 2021-22 show a conservative surplus of £2400.

Rule Change

Proposed rule change to Section 2.2 was approved so it now reads:

Where a person who was not a Member in any part of any preceding Subscription Year joins after 31 May, the subscription for the period up to next 31 March may be a reduced amount as decided time to time by the Management Committee.

Membership

Membership numbers, having dropped from 250 during our first year because of COVID-19, are on the rise again. We had 146 members at the time of the AGM.

Management Committee

David Charleton was elected as our new Chairman and warmly welcomed to this role by all. Current members of the Management Committee were re-elected.

Milestone Achievements

• Maintained 5-star catering certificate and alcohol licence.
• Improved kitchen facilities.
• Resolved many ‘snags'.
• Awarded c£30K grants which were used for PPE, sanitation equipment, dispensers & signage, new shed, wooden bench, Bowls Buddy wheelchair + ramps, widening pathways, outdoor tables, awning and a contribution to ongoing overheads.
• Shortlisted for Bowls England Story of the Year 2020 Award.

Bowling Activities

• Organised Pairs & Triples matches twice a week.
• Held 7 friendly matches against local clubs – some at home and some away.
• Singles Ladders Competitions.
• More Roll Ups, Knock-out Competitions, Internal Fun Competitions and Friendlies against local clubs will be organised going forward.

Plans for
2021-22

Portsmouth & District League

• Members decided not to join the P&D League for the 2022 season.

Entertainments Programme

• Weekly Games Evenings to start again on Wednesday,
  6 October 2021.
• First quiz to be held on Saturday, 9 October 2021.
• Future events include more quiz nights, bridge, coffee mornings, cream teas and TV specials.

Facilities Improvements

• Improvements being considered include additional awning and solar panels.

Lottery & Fundraising

• 3 ways to raise funds for our Club are EHDC lottery, easyFundraising and AmazonSmile (see full details on our Support Us page).
• We receive 50p for each ticket purchased for the EHDC Lottery and linked to us. We are on track to receive c£900.00 this year.
• Percentage of purchase price spent through AmazonSmile and easyFundraising is donated to our Club if you register to support us.

Challenges

Clanfield Junior Football Club

• Expected start date is September 2022.
• Need to plan for sharing some facilities in Pavilion.

Increasing Membership

• Mailshot to previous members.
• Survey current members to ask how we can encourage them to bowl more and attend entertainment events.
• Consider the need to open more days.
• Marketing initiative, including leaflet drop.

Presentation
& Thanks

Michael was thanked sincerely for his devotion to our Club since it’s conception. He was presented with an engraved, glass trophy.

Kathy Trippick, Michael’s wife, was also thanked for all the support she has given Michael and our Club and was presented with a bouquet of flowers.